Why exceptional clinics still lose consultations every week.
In premium aesthetics, speed to inquiry and calm bedside discretion determine where patients spend.
The 6:00 PM Patient Leak
Calls can go unanswered when the desk is closed or busy with people in the room. Count those calls on your own phone system. We do not publish a sector percentage.
Front Desk Pulled in Two Directions
Your reception team is stuck between welcoming patients in the lounge and answering repetitive phone questions ("What is the downtime?", "Can I do this while nursing?"). Front-desk staff should deliver luxury hospitality, not act as phone operators.
The Room & Equipment Conflict
High-end procedures require three assets aligned: the doctor, the specialized treatment room, and the device console. Standard calendars only track the doctor, leading to embarrassing double-bookings and delayed appointments.
Effortless patient coordination. Zero operational headache.
Speaks with Warmth, Discretion & Empathy
Speaks naturally and calmly with prospective patients over phone and WhatsApp. Answers questions on treatment protocols, recovery downtime, and consultation fees within your physician-approved guidelines—never sounding robotic or rushed.
Doctor, Cabin & Equipment Synchronized
Before confirming any procedure, XIRAN verifies that the specialist is on duty, the dedicated procedure room is unoccupied, and the required laser or radiofrequency console is ready. Zero scheduling clashes, guaranteed.
The clinic sets the questions. The clinician decides.
The assistant can collect the questions the clinic defines and pass the note to the team. It does not rule out contraindications or decide whether a patient is suitable for a treatment. A clinician always makes that decision.
Reviewed against the software you already use
We connect XIRAN to the software the clinic already uses during setup, whenever it allows access.
Call our medical coordinator right now.
Pick up your phone and call Valeria, our specialized clinical coordinator. Listen to her warm bedside manner, test her with real clinical inquiries, and hear how your clinic sounds when it never sleeps.
Dial +1 (786) 244-9915What happens when your clinic never misses a call.
The desk can keep taking calls when reception is closed or with a patient in the room.
The clinic writes the answers. Clinicians decide anything clinical.
The clinic can send a reminder on the channel it chooses. We do not publish a no-show rate.
There is no public price list. Ask for a quote in the demo.
Common questions from medical directors.
Will it sound like an annoying phone robot to our patients?
No. XIRAN sounds like a calm, articulate medical coordinator having a natural human conversation. There are no keypad menus (“press 1 for appointments”). It speaks fluently, pauses naturally, and understands patient questions without friction.
Does this replace our front-desk reception staff?
Never. It liberates your coordinators from constant phone ringing so they can deliver genuine five-star hospitality to patients physically sitting in your reception lounge. XIRAN handles the routine volume and transfers complex or personal matters directly to your team.
How do you ensure medical accuracy and patient safety?
XIRAN operates strictly within the medical guidelines approved by your medical director. It never prescribes, diagnoses, or guesses. If a prospective patient asks an unapproved clinical question or presents an uncommon medical condition, XIRAN flags it and escalates it to your medical staff.
Do we have to change our current software or EHR?
You do not have to change software to start the conversation. We connect XIRAN to the software you already use during setup, whenever it allows access.
Growth Intelligence for Medical & Aesthetic Practices
Operational blueprints, interactive ROI calculators, and clinical protocol automations for medical directors and clinic operators.
Clinic ROI Calculator: AI Patient Coordinator Profitability
Simulate how much extra revenue your practice recovers by slashing no-shows and converting after-hours inquiries.
How to Acquire More Patients for Aesthetic Clinics
The end-to-end medical acquisition funnel: local Google Maps SEO, healthcare reputation, and sub-60s omnichannel response.
How to remind patients and keep the book orderly
WhatsApp automated re-confirmation workflows and dynamic waitlists to eliminate empty treatment rooms.
Case Study: How a Clinic Recovered +€4,800/mo
Illustrative example, not a client result: after-hours bookings and a calmer front desk. Clinical decisions stay with the care team.
Calculate your clinic's missed patient revenue
Estimate how many patient inquiries slip through missed calls, lunch-hour queues, or delayed follow-up, and what Xiran can recover with 24/7 autonomous answering.
Based on typical aesthetic and medical clinic benchmarks (~1 in 4 inquiries missed, unreturned, or delayed). Adjust this rate to match your practice.
Based on 24/7 instant answering and ~80% lead capture recovery.
Illustrative estimate based on your inputs and clinic benchmarks. Not a financial guarantee or forecast.