Never lose a high-value patient
to a missed call again.
When prospective patients research aesthetic treatments after hours, they don't leave voicemails—they call the next clinic. XIRAN answers every call and WhatsApp 24/7 with discreet medical bedside manner, checks doctor and procedure room availability, and books qualified consultations directly into your agenda.
Why exceptional clinics still lose consultations every week.
In premium aesthetics, speed to inquiry and calm bedside discretion determine where patients spend.
The 6:00 PM Patient Leak
Over 60% of aesthetic inquiries happen when your clinic is closed or during peak desk rushes. If an inquiry reaches voicemail, 78% of prospective patients immediately call the next top-rated clinic on Google or Instagram.
Front Desk Pulled in Two Directions
Your reception team is stuck between welcoming patients in the lounge and answering repetitive phone questions ("What is the downtime?", "Can I do this while nursing?"). Front-desk staff should deliver luxury hospitality, not act as phone operators.
The Room & Equipment Conflict
High-end procedures require three assets aligned: the doctor, the specialized treatment room, and the device console. Standard calendars only track the doctor, leading to embarrassing double-bookings and delayed appointments.
Effortless patient coordination. Zero operational headache.
Speaks with Warmth, Discretion & Empathy
Speaks naturally and calmly with prospective patients over phone and WhatsApp. Answers questions on treatment protocols, recovery downtime, and consultation fees within your physician-approved guidelines—never sounding robotic or rushed.
Doctor, Cabin & Equipment Synchronized
Before confirming any procedure, XIRAN verifies that the specialist is on duty, the dedicated procedure room is unoccupied, and the required laser or radiofrequency console is ready. Zero scheduling clashes, guaranteed.
Pre-Consultation Safety Screening
Politely asks key intake questions (e.g. recent sun exposure, active medications like Roaccutane, or pregnancy) before confirming treatments. Your doctors step into consultations knowing the patient is safe, qualified, and prepared.
Works Directly With Your Existing Agenda
Appointments appear straight onto your clinic's existing management software or Google Calendar. Your coordinators don't have to learn a complex new platform, and patients pay comfortably upon arrival at your reception desk.
Call our medical coordinator right now.
Pick up your phone and call Valeria, our specialized clinical coordinator. Listen to her warm bedside manner, test her with real clinical inquiries, and hear how your clinic sounds when it never sleeps.
Dial +1 (786) 244-9915What happens when your clinic never misses a call.
Every patient call and WhatsApp message answered before they look elsewhere.
Evenings and weekends captured seamlessly into booked consultations.
Down from 22% with automated pre-care WhatsApp instructions (retinol, sun, blood thinners).
Front-desk staff freed each week to focus on attending in-clinic patients.
Common questions from medical directors.
Will it sound like an annoying phone robot to our patients?
No. XIRAN sounds like a calm, articulate medical coordinator having a natural human conversation. There are no keypad menus (“press 1 for appointments”). It speaks fluently, pauses naturally, and understands patient questions without friction.
Does this replace our front-desk reception staff?
Never. It liberates your coordinators from constant phone ringing so they can deliver genuine five-star hospitality to patients physically sitting in your reception lounge. XIRAN handles the routine volume and transfers complex or personal matters directly to your team.
How do you ensure medical accuracy and patient safety?
XIRAN operates strictly within the medical guidelines approved by your medical director. It never prescribes, diagnoses, or guesses. If a prospective patient asks an unapproved clinical question or presents an uncommon medical condition, XIRAN flags it and escalates it to your medical staff.
Do we have to change our current software or EHR?
No. We connect directly with the booking system or calendar your clinic already uses (such as Pabau, Nextech, Boulevard, Fresha, DrChrono, or Google Calendar). Your staff won't need to learn a new interface.
Growth Intelligence for Medical & Aesthetic Practices
Operational blueprints, interactive ROI calculators, and clinical protocol automations for medical directors and clinic operators.
Clinic ROI Calculator: AI Patient Coordinator Profitability
Simulate how much extra revenue your practice recovers by slashing no-shows and converting after-hours inquiries.
How to Acquire More Patients for Aesthetic Clinics
The end-to-end medical acquisition funnel: local Google Maps SEO, healthcare reputation, and sub-60s omnichannel response.
Reducing Clinic No-Shows from 22% to Under 6%
WhatsApp automated re-confirmation workflows and dynamic waitlists to eliminate empty treatment rooms.
Case Study: How a Clinic Recovered +€4,800/mo
90-day clinical audit: after-hours bookings captured, front-desk calm restored, and automated pre-triage.